Ankara

Bill of Lading (B/L) instructions must be submitted to the relevant regional Export Departments by the B/L cut-off date of the vessel on which the cargo will be loaded. Cargo for which instructions are not received by the cut-off date will be scheduled for loading on the next available vessel.

The B/L instructions must include the following information:

• Shipper (Shipper Company)
• Consignee (Consignee Company)
• Notify Party (Notification Address)
• Port of Loading (Loading Port)
• Port of Discharge (Discharge Port)
• Final Delivery Address
• Vessel Name & Voyage Number
• Container Type & Quantity
• Cargo Description (Cargo Type)
• Package Quantity & Type
• Weight / Tonnage (Tonnage / Cargo Weight)
• B/L Type & Quantity
• HTS / GTIP Code (GTIP Code)
• Freight Payment Terms (Freight Payment Terms: Prepaid / Collect)
• AMS Information (for USA shipments)
• ICS-2 Information (for European shipments)
• ACID Information (for Egypt shipments)

Copies of the customs declaration must be submitted to the relevant regional Export and Vessel Port Operations departments by the declaration cut-off date of the vessel on which the cargo will be loaded. Submitted declarations must be unblocked and in ready-for-export status.

Cargo for which unblocked, ready-for-export customs declarations are not received by the cut-off date will be scheduled for loading on the next available vessel.

VGM (Verified Gross Mass) information must be submitted before the cut-off deadline. Containers without VGM information cannot be loaded onto the vessel. All VGM data should be entered via My Turkon. Click here for the VGM login screen.

If you encounter any issues with the VGM screen, please contact the relevant regional Export Departments.

For shipments destined to the USA, the ISF must be submitted to the U.S. Customs and Border Protection (CBP) at least 24 hours before the vessel departs from the port of loading.

The ISF is the responsibility of the shipper and consignee. The following information must be carefully provided during ISF submission:

• Manufacturer (or supplier) name and address
• Seller (or owner of goods) name and address
• Buyer (or owner of goods) name and address
• Importer of Record number, name, and address
• Consignee number(s)
• Country of origin
• Ship-to name and address
• Container stuffing location
• Consolidator (stuffer) name and address
• HTS Code
• Master Bill of Lading number
• House Bill of Lading number
• SCAC Code

The ICS-2 system is implemented in the 27 EU member states, as well as Switzerland, Norway, and Northern Ireland.

The ICS-2 filing must be submitted to the EU customs authorities at least 24 hours before the vessel’s departure and forwarded to the relevant regional Export Departments within the B/L cut-off time.

The following information must be carefully provided during ICS-2 submission:

• HTS Code (at least 6 digits)
• Full description of the goods
• Consignee EORI number
• Shipper and Consignee details
• Actual Shipper and Consignee information
• Quantity and weight information
• Master Bill of Lading information
• House Bill of Lading information

The exporter is responsible for entering the ACID number obtained from the importer on all export documents and sending it to the importer via the Cargo X platform. ACID information must be submitted to the relevant regional Export Departments within the B/L cut-off time.

Key points to ensure during Cargo X entry: 

• Correct ACID number 
• Validity of the ACID number 
• Order number and date 
• Invoice date and type 
• Exporter country 
• Port of loading and port of discharge

The preparation of Original Bills of Lading must be specified in the B/L instructions along with the number of copies to be printed. Original B/Ls are delivered to the person designated by the shipper against a delivery receipt.

For Seawaybill preparation, the B/L instructions must include the term “SEAWAYBILL”.

For Telex Release, the shipper must provide a written Telex Release instruction via email, and the original B/L endorsed by the shipper must be physically submitted to the loading agent’s Export Department.

For Receipt B/L, both the loading instruction and the container entering the port area fully loaded are required.